With tablets integrating more and and more into higher education, I wonder if the time has arrived to move towards a more graphical form of the room condition report with notes on photos as opposed to having a form. While a perfect app hasn't been developed just yet, the ability to have students sign next to the photos they see at check-in would be more helpful than text attempting to describe quantity and quality of damages.
While a comprehensive app doesn't exist, an app does exist for taking photos and marking them up. With the most recent update, I'm becoming a fan of Skitch. The interface is user friendly and results are acceptable. Above this post is a photo that I imported and marked up to show how Residence Life Professionals may utilize this tool as a means to improve their damage billing process.
I know that purchasing iPads to accomplish this task adds infrastructure costs. However, I think the increased accuracy will help alleviate future concerns from parents and students int he damage billing process (most, not all).